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Our Low Price: $50** per month for up to
5 employees for most child care providers
Our Family Child Care Payroll Service takes care of all your payroll
tasks, except that you write the actual paychecks. Enter your employee
hours through our secure web page every
two weeks for paydays that fall on every other Friday, according
to our
Payroll Service Calendar. We calculate your employees’
tax withholding and net pay and email you the paycheck
stubs. You write the paychecks yourself or have them directly
deposited into an employee's bank account. (There is an additional
charge for direct deposit of $1.25 per deposit.) We determine the
amounts and due dates of your tax payments and advise you via email
the amount to be withdrawn from your bank account. At the end of
each quarter, we prepare and submit your payroll tax returns, providing
hard copies for your records.
At the end of the year, we issue a Form W-2 to each of your employees. Don't give your workers a 1099-MISC. Many daycare providers think this is allowed and some tax preparers even encourage it, but that doesn't make it right. Even assistants working minimal hours must be treated as employees. Doing things the correct way from the beginning is much easier and cheaper than risking the higher cost and hassle of unpleasant consequences later.
Alison's Payroll Tax Guide provides an overview of the various Federal and California payroll taxes and forms (all of which our service takes care of for you). Note that you can save money by hiring certain family members. Some payroll taxes don't apply to family employees.
**Pay $150 every three months to get this price or pay $54 monthly. A higher fee of $69 monthly or $195 every three months will apply if you have more than five employees (at one time). The higher fee also applies if you are required by the Internal Revenue Service to deposit payroll taxes monthly rather than quarterly. This is not too common for family child care providers and generally applies only to those paying high wages and having the equivalent of at least two full-time employees.
We started this Payroll Service to offer excellent service at a reasonable cost for family child care providers who hire helpers. This is peace of mind that you can afford.
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